Examinations

Examination schedules – Autumn/Fall 2020

Examination schedules - makeup/resit exams 4-8 January 2021

Please note: Registered UI students can display their personal schedule in Ugla by clicking My Ugla → My courses → My examination schedule.

Exam locations - Autumn/Fall 2020

Exam locations, makeup/resit exams

Maps of campus and University buildings

The UI is in the process of implementing the Inspera Assessment software. Inspera provides a dedicated and comprehensive environment for a secure online examination process. Further information and guidance on digital examinations can be found on the pages under Digital Examinations - Inspera in Ugla.   

Project managers for digital examinations: Guðmundur Hafsteinn Viðarsson, tel. +354 525 4312, Matthías Sigurður Magnússon, tel. +354 525 4341, and Ólafur Freyr Hjálmsson, tel +354 525 4312.

Students at the University of Iceland can apply for permission to take their examinations abroad, for instance, due to a stay abroad. Students must themselves obtain an appropriate examination site and supervisor/invigilator. The examination should take place at a university or embassy/­consulate. Furthermore, both distance students and on-site students at UI can apply for permission to take their examinations off-campus, at learning centres within Iceland.

The same rules apply to distance examinations and local examinations: Examinees may not assist or seek help from other examinees in completing the examination. Neither may a registered student, who is not sitting the examination, provide such assistance. Examinees may not speak to one another, nor may they bring books, materials or equipment with them other than those authorised by a member of teaching staff, unless otherwise specifically provided for in faculty rules.

A fee of ISK 3,000 is due if the distance examination takes place within Iceland, while a fee of ISK 5,000 is required for examinations taken abroad. If a student takes more than one distance examination within the same examination period, the full fee is charged for the first examination but half a fee for subsequent ones. Please note that if there are expenses related to the exam location these must be paid by the student.

Please note: No examination fees apply in regular distance studies organised by the University of Iceland.

1. All students requesting distance examinations, both on-site and distance students, must fill in an online form in Ugla: Distance examinations – Sites and courses.
2. UI students who wish to take their examinations abroad or at a domestic learning centre, also need to submit this form: Application for Distance Examination.
3. Students from universities abroad can apply for permission to sit their examinations at the University of Iceland. This must be done with the full approval of the home institution in each case. External Application for Distance Examination.
4. When examinations are held outside of the general examination periods, i.e. 2 – 18 December and 25 April – 10 May, UI students can apply for distance examinations using a specific form: Application for distance examination outside of regular exam period.

Further information and all necessary steps are detailed on the online application forms linked above. For any additional information, please contact Thorgeir Freyr Sveinsson, Project Manager at the Centre for Distance Examinations, tel: +354 525 5910, email: fjarprof [at] hi.is.

During examinations, specific rules apply regarding communication, identification documents, aids, etc. The following instructions are printed on the inside cover of the examination answer books:

PLEASE NOTE!

1. The examination table should be empty except for the examination materials, student’s ID, writing instruments and the aids authorized in each case.
2. A student who has mistakenly brought any unauthorized aids into the examination room must immediately hand these to the proctors.
3. Students must not remove any examination materials. This applies to all materials, including scratch paper.
4. Use of communication devices is not permitted during examinations. Students must turn off their mobile phones and leave them in their outerwear or bags in the storage area of each room, or hand them to the proctors (invigilators) for safekeeping while the examination is in progress.
5. Pencil cases shall be kept on the floor, under the examination table.
6. Students shall have their photo ID readily available for the proctors. (Proctors will check IDs and fill in an attendance roster.)
7. Students are not permitted to leave the examination room during the first third part of the examination time.
8. Any communication with other examination candidates or persons outside the examination venue is forbidden during the examination.
9. Please inform the proctors if you witness other students breaking these rules.
10. Consumption of tobacco or food is not permitted during an examination.
11. Examination candidates shall leave the examination venue as soon as they have completed their examination.
12. Violations of these rules are subject to expulsion from the examination or the course, as appropriate, as well as sanctions provided for in current legislation and regulations for the University of Iceland.

Further examination provisions are found in the Rules for the University of Iceland. For example, Article 58 addresses examination procedures and rules:

"The University Director of Examinations shall handle the preparation and direction of examinations in consultation with the administrative staff of schools and faculties.

Students taking examinations may not assist other examinees in completing the examination paper or seek help from others in so doing. Nor may a registered student, who is not taking an examination, provide such assistance. Persons taking examinations may not speak to one another, nor may they bring books, materials or equipment with them other than those authorized by the instructor(s), unless otherwise specifically provided for in the faculty rules. The same shall apply to other assignment work by students unless otherwise decided by the instructor. A violation of the provisions of this and other examination rules, adopted by the Council, shall be liable to expulsion from the examination hall and, as the case may be, sanctions as provided for in Article 19 of the Act on Public Higher Education Institutions, no. 85/2008.

Students shall mark their examination papers with an examination number, allocated to each student by the student registry, and the grades published using the same identification. Faculties may, however, set rules for the exemption from this principle.

The University Council shall adopt detailed rules on examination supervision and implementation of examinations."

A student who becomes ill and consequently cannot sit an examination, shall submit a medical certificate* to the University Centre Service Desk within three days of the examination date. The same applies if a student's child becomes ill. The exam date itself is not included in the three-day period. Should the last day of the grace period be a weekend or holiday, the medical certificate must be handed in the next working day.

• Further details and description of the relative deadline for submitting a medical certificate (FAQ page)
• Information in Ugla on absence and illness during examinations

_{*NOTE: This does not apply for illness during examinations in the Autumn/Fall semester 2020. Instead of submitting a medical certificate, students are then required to notify the Student Registration of their illness by sending an email to nemskra@hi.is, within three days of the examination date. Please specify your name and ID number, together with the number and name of the course.}   

Faculties are responsible for teaching and exams. Teachers are responsible for exams, but each faculty determines how examinations are arranged, in so far as there are not binding provisions in legislation or University Council regulations.

The duration of a written exam is generally for three hours. The Director of Examinations is responsible for the preparation and administration of exams, in association with schools and faculties.

The examination schedules are published by the end of September for the autumn semester, and by the end of January for the spring semester. The examination schedule for makeup exams, held after the conclusion of the general examination periods in December and May, is published as soon as possible, i.e. as soon as registration information is available.

Information on examination locations during the examination periods is posted in the Examination Schedules section above.

Students are assigned specific numbered seats in the examination rooms. The assigned number is individually accessible on the intranet (Ugla) the day before the exam. Examination seats are also posted on a list of names of those taking specific examinations the same day as the exam takes place.

Students must show a photo ID at the examination location.

Further details on examinations, such as withdrawals, makeup exams (due to illness), resit exams, etc. can be found in the course catalogue and in Ugla - the UI intranet.

• The Examinations Office is located on the third floor of the Setberg building, tel. +354 525 5278.
  Project manager: Sigurður Ingi Árnason, tel: +354 525 5278.
  Project manager, online examinations: Guðmundur Hafsteinn Viðarsson, tel. +354 525 4312.
  Project manager (online exams etc.): Matthías Sigurður Magnússon, tel. +354 525 4341.
  Project manager (online exams etc.): Ólafur Freyr Hjálmsson, tel. +354 525 4312.
• The Distance Examinations Centre is also on the third floor in the Setberg building.
  Project manager: Thorgeir Freyr Sveinsson, tel. +354 525 5910, email: fjarprof [at] hi.is.
• Joint email of the Examinations Office and the Director of Examinations: profstjori [at] hi.is.
• Director of Examinations: Hreinn Pálsson, tel. +354 525 4361.