Regulation on the tariff of the University of Iceland for various services to students etc., and the collection and disposition of the registration fee, no. 244/2014, with appendices
with subsequent amendments
Article 1. Collection of revenue in addition to that allocated from the national budget.
In accordance with Article 24 of the Act on Public Higher Education Institutions no. 85/2008, the University of Iceland is authorised to collect revenue in addition to that allocated from the national budget. The University Council shall establish more detailed regulations concerning the collection and disposition of the fee in accordance with the same article of law. This tariff and Regulation are established in conformity with this.
Article 2. Registration fee.
| Registration fee | ISK | 75,000 |
| Permission to register outside advertised registration periods | ISK | 10,000 |
| Registration fee - disability or spring semester enrolment | ISK | 55,000 |
| Registration fee - disability/spring semester enrolment with surcharge | ISK | 65,000 |
| Registration fee - visiting student, agreement applies | ISK | 10,000 |
| Registration fee - visiting student, no agreement | ISK | 20,000 |
| Registration fee - study leave | ISK | 10,000 |
| Registration fee - returning from study leave | ISK | 65,000 |
Article 3. Confirmation of registration, due date and deadline for the registration fee.
The deadline for the registration fee is as follows:
- 4 July for registration during the advertised application periods (March/April for enrolment in postgraduate studies, March/June for enrolment in undergraduate studies, December/January for international applicants).
- 4 July for registration in continued study (March/April) for the next academic year.
- 6 January for registration during the advertised application periods in the spring semester, if applicable (September/October for postgraduate applications, October/November for undergraduate applications).
- 20 days after a doctoral student is accepted into the University.
Should the deadline fall on a Saturday, Sunday or other public holiday, it shall be postponed to the next following working day.
Payment authorisation becomes invalid on the deadline, 4 July. From 5 July up to and including 4 August, students who have not paid the registration fee before the deadline can apply in writing for permission to register outside the advertised registration periods. Applications must be submitted to the Student Registration. Students granted permission to register shall pay the registration fee with a surcharge of ISK 10,000 no later than 4 August, thereby confirming registration at the University. From 4 August, this will no longer be possible and students will not be permitted to register. Students who have been authorised to commence study in the spring semester must confirm registration before the deadline, which is 6 January.
Article 4. Right to a reduction in the registration fee.
The sum of the registration fee, currently ISK 75,000, is determined by legislation for a full academic year, cf. Article 2. Reduced registration fees are authorised in the following situations:
- Students affected by disability, which could affect the progress of their studies, shall pay ISK 55,000, cf. Article 2.
- Students permitted by their faculty to take leave from their studies for one or two semesters in the same academic year shall pay ISK 10,000, cf. Article 2 of this Regulation and paragraph 5, Article 48 of Regulation no. 569/2009.
- Students studying on the basis of a student-exchange agreement between the University of Iceland and another university shall pay ISK 10,000, cf. Article 2. Visiting students generally take one or two courses at the University as part of their programme at their home university, where they pay the full registration fee.
- In the event that there is no student-exchange agreement between the University of Iceland and the home university, visiting students shall pay ISK 20,000, cf. Article 2, on the condition that the university in question submit an official request in writing that the student take courses as part of a programme at the home university. Visiting students are required to pay registration fees at their home university in full and to take a maximum of two courses (10 credits) per semester at the University of Iceland.
Article 5. Exemption from the registration fee.
International exchange students, in accordance with agreements to which Iceland is a signatory, and guest students from other public higher education institutions in Iceland are exempt from the registration fee, on the condition that they have paid the fee at their home university. Exemptions from the registration fee may be granted in cooperative agreements between the University and foreign universities, in particular those regarding Master's and doctoral studies.
Article 6. Refunding of the registration fee.
The registration fee will not be refunded if a registered student discontinues studies.
It is only possible to refund the registration fee if the decisions of a University faculty or other official body invalidate the reasons behind a student's wish to enrol. In such cases, a reasoned request shall be sent to the Student Registration before the beginning of the semester.
Article 7. Application for registration outside of the publicised registration period.
The head of the Division of Academic Affairs may, in exceptional cases, e.g. due to illness or other unforeseen circumstances, permit individual students to register during periods other than those outlined in paragraph 2, Article 48 of the Regulation for the University of Iceland no. 569/2009, cf. in particular Article 3 of this Regulation. In such cases, a reasoned request shall be sent to the Student Registration.
Article 8. Disposition of the registration fee.
The registration fee shall be recorded by the University governing bodies in conformity with the national budget. The University Council shall dispose of the registration fee for those purposes covered by the fee in accordance with the law.
Article 9. Handling and processing fee for international applicants.
The handling and processing fee for applications from international students from countries outside the EEA/EFTA, excepting the Faroe Islands and Greenland, is EUR 50.
The handling and processing fee is based on the work involved in receiving each application, reviewing it and the accompanying supporting documents, contacting applicants regarding, e.g., missing supporting documents, evaluating the application and processing it. The fee is reckoned in euros for international applications.
Article 10. Certified transcripts and sealing of documents.
| Diploma certificate copy | ISK | 350 |
| Transcript with course listing | ISK | 350 |
| Transcript/testimonial | ISK | 350 |
| Course descriptions [...]1 | ISK | [450]1 |
| Confirmation of certificate | ISK | 350 |
| Document sent by fax | ISK | 350 |
| Translation of older UI degree certificate | ISK | 2,500 |
| Extra copy of certified transcript, per page | ISK | 7 |
| Sealing of documents, per envelope | ISK | 50 |
Students at the University of Iceland may at any time, free of charge, access an overview of their studies on the University intraweb, Ugla, and on completion of their studies shall receive a degree certificate, a graduation transcript and a diploma supplement in Icelandic and English. Should students wish for a certified transcript of their studies at the University of Iceland, such as certification of their attendance, an overview of their studies, a description of completed courses or a copy of their diploma certificate, they will be charged. Charges for transcripts are based solely on the cost of paper and printing. The cost of translating older degree certificates is based on the translation work, and the cost of sealing documents covers an envelope and a label, without postage costs.
1Amended by Article 1 of Regulation no. 605/2023.
Article 11. Processing of survey data.
| Processing of survey data | ISK | 3,000 |
Surveys will be issued on request to a sample of students taken from the Student Registration data, in accordance with instructions from the applicant, a member of teaching staff or a student. Surveys will only be issued for assignments worth 10 or more credits. Processing takes approximately 1-2 hours and a reissue is included.
Article 12. Student Card
| Student card - enhanced | ISK | 1,500 |
| Enhanced student card - refund | ISK | -1,000 |
The cost covers a card with a microprocessor, and the printing of the card. A portion of the cost will be refunded on returning the card.
Article 13. [University Student Counselling Centre,]2 extra services.
| [Strong Interest Inventory | ISK | 12,000 |
| Bendill Interest Inventory | ISK | 6,000 |
| Course/workshop 2 hours | ISK | 2,000 |
| Course/workshop 4 hours | ISK | 4,000 |
| Course/workshop 6 hours | ISK | 6,000 |
| Course/workshop 8-10 hours | ISK | 8,000 |
| Handbooks (sold individually) | ISK | 2,000 |
| Student Psychology Clinic, counselling session | ISK | 2,000 |
Fees are based on the average hourly rate of a counsellor and office employment costs, in addition to paper and printing expenses.]1
1Amended by Article 1 of Regulation no. 889/2016.
2Amended by Article 1. of regulation no. 272/2023.
Article 14. Examination fees.
| Resit examination | ISK | 6,000 |
| Entrance examination, Faculty of Medicine | ISK | 20,000 |
| Distance examinations outside regular distance studies: | ||
| UI examination held in Iceland | ISK | 3,000 |
| " ½ fee if more than one examination per student | ISK | 1,500 |
| UI examination held overseas | ISK | 5,000 |
| " ½ fee if more than one examination per student | ISK | 2,500 |
| external examination held at UI outside examinations period | ISK | 8,000 |
| " ½ fee if more than one examination per student | ISK | 4,000 |
| external examination held at UI within examinations period | ISK | 5,000 |
| " ½ fee if more than one examination per student | ISK | 2,500 |
Costs cover, for example, wages of examination invigilators, variable wages of janitors, examination papers, hiring of computer labs (which applies to around 20-30% of examinations), administrative and postage costs, applicable to distance examinations. No fixed expenses, such as fixed wages, are included.
Article 15. Conference recording and eMission.
| Conference recording fee, first hour | ISK | 10,000 |
| Conference recording fee, each subsequent hour | ISK | 5,000 |
| Fixed surcharge if recording outside working hours | ISK | 20,000 |
| eMission hosting and handling, minimum annual fee | ISK | 30,000 |
Fees for conference recording are based on equipment hire, wages, programs, computer equipment, etc. The program eMission is used to record lessons for courses open to distance students and, when applicable, other lectures or seminars; it is also used in the creation of various teaching materials. The annual fee for hosting and handling is estimated on the basis of 10-15 recordings per year.
[Article 16. Statistical consultation at the School of Health Sciences.
| Smaller projects | Larger projects | > 10 hours and | |
| 3-9 hours | > 10 hours | a cooperative agreement | |
| Hourly rate | |||
| Students at UI and other universities | ISK 5,000 | ISK 5,000 | ISK 5,000 |
| Teachers and other staff at UI | ISK 9,500 | ISK 8,750 | ISK 5,000 |
| Others | ISK 15,525 | ISK 14,375 |
Consultation services to students and teaching staff are VAT free. VAT is added to consultation services to parties outside the University of Iceland. Assistance provided for two hours or less, or through social media, is free of charge.
This tariff is based on the overhead expenses of providing statistical consultation, i.e. staff salaries, development of consultation services (e.g. an informative website), accommodation and other facilities. The tariff for students is subsidised by the School of Health Sciences.]1
1Amended by Article 1 of Regulation no. 801/2016.
[Article 17.]1 Legal basis and entry into force.
This regulation, adopted on the basis of the Act on Public Higher Education Institutions no. 85/2008, cf. especially Articles 48 and 71 of the Regulation for the University of Iceland no. 569/2009, enters into force immediately. At the same time Advertisement no. 287/2012 on University of Iceland tariff for services to students etc. is repealed.
1Amended by Article 1 of Regulation no. 801/2016.
University of Iceland, 7 March 2014
Appendices
A. Explanatory notes on Articles 2 and 3.
The sum of the registration fee is decided on the basis of the Act on Public Higher Education Institutions no. 85/2008. For the year of 2014 the registration fee is ISK 75,000 and shall be collected before each academic year.
In accordance with paragraph 3, Article 24 of the Act, those granted permission to register outside the advertised registration periods may be charged a 15% higher fee. The estimated average expense of this is around ISK 10,500 per student, on the basis of 2,000 students granted permission to pay one month after the deadline for the registration period. This Regulation reckons on a surcharge of ISK 10,000, equal to an approximately 13.3% increase on ISK 75,000. This expense, in addition to the inconvenience caused to the organisational workings of the University, arises due to, in particular, services during the summer break (from the Student Registration, the service desk and Computer Services) which would otherwise not be provided except at an absolute minimum, in addition to student access to computer rooms, the library, reading rooms, etc., over the summer.
In accordance with item a of paragraph 2, Article 24 of the Act, the University may space out the collection of the registration fee proportionally over the academic year, and at the same time may recommend a reduced registration fee for low-income students living with disability or invalidism, cf. Article 2 of the Act on the Affairs of Disabled People no. 59/1992. Such regulation may be based on income and whether a reduction is in the form of a fixed sum in ISK or a proportion of the registration fee, cf. paragraph 4, Article 24 of Act no. 85/2008. In this Regulation, the reduced registration fee for students living with disability or invalidism and holding a disability card / receiving a rehabilitation allowance from the State Social Security Institute is ISK 55,000; this is based on a fixed sum in ISK and is not dependent on whether students are registered for an entire or half academic year. The registration fee for visiting students is a fixed sum in ISK based on the work involved in their registration and the services they are provided. The same applies to students granted leave from their studies for an entire semester or longer; they shall seek the permission of the relevant faculty and register annually, for the duration of the leave, on the condition that they comply with provisions regarding the deadline for completing their studies. The period of leave can be up to a maximum of one year at a time, and does not prolong the maximum period of study in accordance with the regulations of the relevant faculty. The student shall pay part of the registration fee during the period of leave, i.e. ISK 10,000, which is later deducted from the registration fee due when the student returns from study leave, if this occurs within the same academic year.
Part of the registration fee is allocated to Icelandic Student Services and to student organisations in accordance with specific agreements, cf. paragraph 4, Article 24 of Act no. 85/2008.
If a student's application to study at the University of Iceland is accepted, the Student Registration shall issue an electronic invoice for the registration fee as well as an electronic claim that will appear in the student's online banking account. The same applies to the annual registration for students already studying at the University. Payment of the registration fee shall confirm a student's registration at the University.
B. Disposition of the registration fee, in accordance with Article 8.
The registration fee is recorded by the University governing bodies in conformity with the national budget. The University Council shall dispose of the collected registration fee for those purposes covered by the fee in accordance with the law, i.e. the recorded expenses of registration and services, other than teaching, minus the expense that the University is authorised to collect separately, cf. items b to e of paragraph 2, Article 24 of Act no., 85/2008:
- Student registration for courses, examinations
Recorded expenses of the Student Registration and the service desk.
Other expenses (calculated) 25% of the operating costs of school / faculty offices. - University intraweb - Ugla
Recorded expenses of that part of the university intraweb intended for students. - Dissemination of information and student counselling
Recorded expenses of the University [Student Counselling Centre]1 and student orientations. - The organisation of teaching and examinations
Recorded expenses, examination invigilation. - Contribution to student organisations and institutions, Icelandic Student Services and the Students' Council
Recorded expenses, contribution to the Students' Council etc.
Recorded expenses, contribution to Icelandic Student Services, Icelandic Student Services' share of the registration fee.
Other estimated expenses - cafeteria facilities for students. - Division of Academic Affairs office
Calculated expenses (20%) of the operating costs of the Division of Academic Affairs office. - Services run by the International Office
Recorded expenses of the International Office. - Access to the library and reading rooms
Iceland Consortium and facilities in the National and University Library of Iceland, estimated 50% for students.
The School of Education library, 50% for students.
Other calculated expenses - social facilities for students. - Access to computers, printers etc.
Recorded expenses, operating costs for computer labs.
Other calculated expenses (50%) of general operating costs for University of Iceland Computer Services. - Facilities and governance
Calculated expenses 12% of items 1-9.
2Amended by Article 2. of regulation no. 272/2023.