Erasmus+ Mobility in Europe

The teaching staff exchange must occur with a European educational institution. Teaching and related work must comprise a minimum of 8 hours during a two to 14-day travel period (with travel days). Teaching staff may apply for a grant for staff training or a joint guest lecturing with staff training for the same trip.

Mobility grants are not awarded for language courses or participation in conferences. It is not a given that weekends or holidays are funded, should the stay extend over a weekend. It needs to be apparent that the stay must extend over a weekend. For work as a guest lecturer, an Erasmus+ institutional agreement between the University of Iceland and the guest institution needs to be in place. 

The Erasmus+ programme places great emphasis on high-quality applications. Proposed staff exchanges, as well as applications for staff training, must therefore, have a clear connection with the objectives and work of the faculty or organisational unit.

The applicant's supervisor signs a teaching or staff training mobility agreement, and in doing so, agrees that the stay is part of the faculty or department's work and strategy. The purpose, content, and schedule of the stay must be well-written and described in detail. 

Note that the majority of grants should be awarded to academic staff.  

The Applicant shall start the application process by finishing the Teaching or Staff Training mobility agreement and then filling in the online application. The mobility agreement shall be attached to the online application.

Useful documents for this programme:

• Quality document used for evaluating applications [AC1] 
• Teaching mobility agreement form
• Staff training mobility agreement form
• Grant sums
• Supplementary disability grants [AC2] 

Teaching staff and administrators can apply for a grant to receive staff training in Erasmus+ participating countries, i.e. through participation in work-related courses or workshops, job shadowing, or organised visits to a partner university. Mobility grants are not awarded for language courses or for participation in conferences. The travel period is two to 14 days (with travel days). It is not a given that weekends or holidays are funded, should the stay extend over a weekend. It needs to be apparent that the stay must extend over a weekend. 

Please note that the grants are awarded to individuals but not to groups. However it is possible to award more than one applicant in the same trip.

The Erasmus+ programme places great emphasis on high-quality applications. Applications for staff training must, therefore, have a clear connection with the objectives and work of the faculty or organisational unit. The applicant's supervisor signs a staff training mobility agreement, and in doing so, agrees that the stay is part of the faculty's or organisational unit's work and strategy. The purpose, content, and schedule of the stay must be well written and described in detail. 

The Applicant shall start the application process by finishing the Teaching or Staff training mobility agreement and then fill in the online application. The mobility agreement shall be attached to the online application.

Useful documents for this programme:

• Quality document used for evaluating applications [AC1] 
• Staff training mobility agreement form
• Grant sums 
• Supplementary disability grants [AC2] 

Universities can invite representatives of companies, institutions, or organisations from other participating Erasmus+ countries to conduct lectures for students and staff for one to 12 days (maximum 14 days with travel days).

The grant is allocated to the relevant department or unit at the University of Iceland, which then pays the visiting teacher.

The Applicant shall start the application process by finishing the Teaching Mobility agreement and then filling in the online application. The mobility agreement shall be attached to the online application.

The Erasmus+ programme places great emphasis on high-quality applications. Proposed staff exchanges, as well as requests for staff training, must, therefore, have a clear connection with the objectives and work of the faculty or organisational unit.

Useful documents for this programme:

• Quality document used for evaluating applications [AC1] 
• Instructions for preparing an Incoming staff from enterprise to teach application (in Icelandic)
• Incoming staff from enterprise to teach mobility agreement 
• Grant sums 
• Supplementary disability grants [AC2] 

The grant recipient submits copies of their airline tickets. Note that the travel grant is a fixed sum based on the destination. It may, therefore, be important to book flights (or train tickets) well in advance.

Before the final grant calculation, the grant recipient shall submit a fully signed teaching or staff training mobility agreement as applicable. If details of the intended stay need to be changed, compared to the submitted application, it may be necessary to prepare a new mobility agreement and get it signed. It must be clearly stated how many days (travel days not included) are intended to be spent at the guest institution, as well as some type of activity for all days of the stay.

The undersigned agreement may be scanned. Per diem payments are calculated based on the number of days at the guest institution plus one to two days of travel, as applicable. 

Once the fully signed teaching or staff training mobility agreement and copies of airline tickets have been submitted to the International Office, the grant recipient receives the Erasmus+ grant agreement by email.

Print the agreement in two copies; sign both copies (originals) and ensure the International Office receives them, e.g. via internal mail. The Erasmus+ grant agreement must be signed before departure. The grant recipient receives the second copy of the agreement back once the international relations officer at the International Office has signed it.

Be sure to keep the agreement; it is good to have it on hand when preparing the final report and for your annual tax return.

Payment of the grant can begin, once the above has been concluded. Once all documents have been received, it should be possible to pay the grant sum two to three months before departure. Keep in mind that it may take some time to pay the grant after the International Office has received the signed agreement. The entire grant is paid in one installment.

The grant recipient takes the Confirmation of stay form with him/her/ to be signed by the guest institution and submits the signed copy to the International Office upon their return.  Scanned copy is accepted.

Following the trip, the grant recipient receives a final report form by email, which shall be submitted no later than one week after their return.

The grant is disclosed on the grant recipient's tax return, but costs are offset and no tax is paid on the grant. It is advisable to keep all receipts.