ScAIEM 2025

Tuesday 25th of Nov

19:00 - 21:00 Welcome Reception - Háskólatorg

Wednesday 26th of Nov

Location: Askja

08:30 - 12:30 PhD Student Workshop 

• Head of Departments Summit (by invitation only) 
• IEM Program Directors Council
• Head of Doctoral Education Council

12:00 Registration with light lunch

13:00 - 13:15 Opening Session

13:15 - 14:00  Keynote on the future of education and internal pressure on IEM -  Silja Bára R. Ómarsdóttir - Rector of University of Iceland

14:00 - 14:15  Coffee

14:15 - 15:15  Parallel Sessions 1

• Adapting Education
  • Chair: Samuel Bruning Larsen (DTU)
• Road ahead: Research collaboration
  • Chair: Rögnvaldur Sæmundsson (HI)
• Ethics in industrial engineering and management education: insights from different ScAIEM universities
  • Chair: Kirsi Kokkonen (LUT)
  • Chair: Thomas Lennerfors (UU)
     

15:20 - 16:00  ScAIEM General Assembly

Free time

19:00 - 22:00 Dinner at Hótel Saga

Thursday 27th of Nov

Location Askja

08:30 - 09:00  Morning starts with chat and coffee

09:00 - 10:00  Parallel Sessions 2

• Road ahead: The Content of IEM
  • Chair: Guðmundur Valur Oddsson (HI)
• Getting published as doctoral students or junior faculty
  • Chair: Hanne Finestrand (NTNU)
  • Chair: Johan Frishammer (LTU)
• Road ahead: The Delivery of IEM Education
  • Chair: Pernilla Ulfvengren (KTH)
• Road Ahead: Internationalization and the Student Journey
  • Chair: Gunnar Stefansson (HI)
     

10:00 - 10:15 Coffee / 'Stretch your leg' break

10:15 - 11:00  Keynote on the state of affairs and external pressure on IEM - Þorgerður Katrín Gunnarsdóttir - Icelandic Minister for Foreign Affairs

11:00 - 11:15  Coffee / 'Stretch your leg' break

11:15 - 12:15  Parallel Sessions 3

• Master theses and other student projects in IEM and engineering as a regional innovation resource 
  • Chair: Lars Bengtsson (LTH)
• Managament in unstable settings    
  • Chair: Helgi Þór Ingason (HR)
•  Road Ahead: IEM and Defense    
  • Chair: Anna Öhrwall Rönnbäck (LTU)
• In-the-Pipeline Research
  • Chair: Kristine Wilhelm Lund (SDU)

12:15 - 13:00 Lunch

13:00 - 13:45  Dual Use Technologies: Opportunities and Challenges

14:00  Celebration of ScAIEM:  Presentation from 'Thesis awardee', 'Teaching achievement award' and the ScAIEM 2026 primer

14:45 - 15:00 Coffee / 'Stretch your leg' break

15:00  Parallel Sessions 4 

• Road Ahead: Minor Changes – Major Impact
  • Chair: Anna Uhlin (MDU)
• IEM Students’ Career Paths
  • Chair: Anna Jerbrant (KTH)
  • Chair: Arild Aspelund (NTNU)
• IEM as technology-intensive, pluralistic value creation in the betweenness
  • Chair: Thomas Lennerfors (UU)
• Between Promise and Pushback: Introducing a “Team Ombud” Role in Elder Care
  • Chair: Aziza Al Ghafri (MDU)

15:00 - 15:15 Coffee / 'Stretch your leg' break

Friday 28th of Nov

Living in “Hot” Iceland – Optional Day Trip
Join us for an optional day trip around the Reykjanes Peninsula, where we will explore both the natural wonders and human ingenuity that define life in Iceland’s dynamic landscape.

We’ll depart at 08:00 (or 08:30) and return around 15:00.

Planned stops include:

• Grindavík – Visit the town recently protected by levees built to guard against advancing lava flows.
• Seltún Geothermal Area (Krýsuvík) – Experience the power of Iceland’s geothermal activity in a striking, colorful landscape.
• Raufarhólshellir Lava Tunnel – Walk through one of Iceland’s largest and most accessible lava tubes, formed during a volcanic eruption over 5,000 years ago.
• Hellisheiði Geothermal Power Plant – Discover how Iceland harnesses its geothermal energy for sustainable power generation.

This excursion offers a unique blend of geology, engineering, and culture — an ideal conclusion to the IEM conference, highlighting how Icelanders live and innovate amid one of the planet’s most active natural environments.

Estimated price: 13,000 ISK   - Participation is limited and the tour depends on sufficient interest. 

Non-PhD students                                      

• Early bird until October 31 –    420 EUR
• Registration after October 31 –  520 EUR                                           

PhD students                                                      

• Early bird until October 31 –  280 EUR
• Registration after October 31 –  420 EUR

The price covers all meals, including the conference dinner.

The conference theme – The Road ahead – addresses the very nature of our field at the interface between technology and management.
This conference aims to address the importance of innovation and leadership in times of rapid change. Engineering is the cornerstone of progress, constantly expanding the realm of possibility. As we navigate the complexities of the new century, productively integrating innovative engineering and robust management practices will be essential.

We invite everybody to submit ideas for sessions to the conference revolving around IEM-research, IEM-education, or hot topics of significance for young scholars of the IEM-field. A session could be of any of the following formats: presentations, panel discussions, workshops, debates, and round table seminars. 

Please submit your session proposals to: scaiem2025@hi.is before October 1, 2025.

Include the following information:
title, intended track (research, education, post-graduate education), type of session (roundtable, panel, presentations, workshop or debates), and a short description.

The conference sessions are designed to stimulate active participation among the attendees.

Session formats:

Presentations Session
At a presentation session, several presenters conduct a presentation each. All presentations are linked to one and the same overall topic and each presentation is accompanied by the opportunity for the audience to ask questions about or contribute with a new perspective on the presentation.
 
Panel Discussion Session
A panel discussion is a discussion before an audience, about a specific topic. The topic is discussed jointly by a number of panelists who contribute with different perspectives on the subject. A panel is led by a moderator and there should be room for the audience to ask questions to the panel participants and contribute more perspectives on the subject.
 
Debate Session
A debate is like a panel discussion, but between two contradition positions. Thus, there is a stronger emphasis on the differences between opinions, perspectives, standpoints, and arguments. The panel is led by a moderator/referee and there should be possibilities for the audience to ask questions to the debaters.

Workshop Session
In a workshop, the focus is on participant activity. A workshop begins with a presentation of a specific topic that is made by the workshop leaders. Then follow practical exercises involving all participants.
 
Round Table Discussions Session
A round table discussion is initiated by a shorter presentation of the session managers of a specific topic. Subsequently, discussions in smaller groups - one at each table - follow a number of different issues related to the subject. At each table there is a discussion manager who can, if necessary, stimulate the discussion on a specific issue. After a specified time, the participants change table / question. The topic and the questions are summarized at the end of the session in a dialogue between the discussion managers and the participants.

October 31, 2025: Submission Deadline for the PhD Candidate Workshop

Call for papers for PhD Student Workshop

Please e-mail your paper as a pdf-file to: scaiem2025@hi.is and make sure to include the following information: Name, University, Department, Supervisor(s), and the Paper title.

Financial support       
ScAIEM offers financial support for PhD students selected for the ScAIEM PhD program. The financial grant per PhD-student is maximum 600 euros.
 

Purpose:
The purpose of ‚in-the-pipline‘ session is to share experiences, seek collaboration and trigger further feedback about academic work related to industrial engineering and management (IEM).
 
Format:
Micro-presentation (max 5 mín) in a themed session where similar extended abstracts are grouped.  Themes will be based on type of content and then specific topics.  Depending on participation, the presentations are either in planum (if not too many) or in groups
 
Type of content:

• Research (planned, ongoing, finished)
• Teaching (curriculum, methods, material)
• Third mission (popularization, commercialization, engagement with industry and society)

 
Process (deadlines):

1. Submit extended abstract (end September 2025)
2. Acceptance of abstract (mid-October 2025)
3. Abstract assigned to theme and session (early November 2025)
4. Presentation at a session

 
Acceptance criteria:

• 1000-1500 words.
• Evaluation of content:
• Relevance of topic for IEM.
• Contribution to current understanding and practice.
• Quality of work and presentation.
• Potential for stimulating debate.
   

Please send your submission to scaiem2025@hi.is

Lodging

• Conference hotel: There is no conference hotel with special rates.  The event size does not meet hotel requirements for special rates.
• Hotel quality: Most hotels in Iceland are high standard. You can often book fewer stars than you would elsewhere without sacrificing quality. Luxury hotels are expensive in Iceland.
• Location: There are no hotels immediately adjacent to the University campus. Hotel Saga is now University student housing. For walking access, the city center is the best option. All conference activities—the sessions, reception, and conference dinner—take place on campus.
• Apartments: Reykjavík has many short-term rentals on Airbnb and via Booking.com, which can be cost-effective for shared stays.

Transport Overview

Iceland is car-oriented, but Reykjavík has reliable bus services within the city and frequent connections to and from the airport.

Airport Transfers

• 1–2 travelers: The airport bus is usually the cheapest and reasonably fast.
• 3+ travelers: A taxi can be competitive and more convenient. To avoid overcharging, book with an established company such as Hreyfill for a fixed fare.
  • Hreyfill fixed price: from 22,500 ISK
  • Book a taxi

Getting Around Reykjavík

• Car: Often the most flexible option.
• Taxi: Not cheap, but viable for groups. Book via the Hreyfill app:
• Bus (Strætó): Reliable city network.
  • Plan trips
  • Fares
  • Payment: Contactless card or the app (download link on Strætó site).
  • Tip: Consider a day pass if you expect multiple rides.