Erasmus+ exchange students coming to the University of Iceland should use the Online Learning Agreement (OLA).
This is an agreement between the student, the home university and the University of Iceland that applies for the duration of exchange studies. Students should list the courses they wish to take at UI and how the credits from those courses will be transferred back to their home universities.
If your home university is using a third-party provider to make the OLA then please use that system. Otherwise, please follow the steps below. If you are not sure, please contact your home university for further assistance.
Students log into the OLA system using their student email address.
- Do not use “Log in with Google” or other personal emails
Students must take 30 ECTS per semester – 60 ECTS per academic year – unless they have a special exemption.
It is important that the learning agreement is correct and that it is amended if any changes are made to the course selection. This will speed up the credit transfer process on your return.
Students fill in their personal information and information on their programme. This can be edited under 'My account'.
Here students fill in the information that is missing, e.g.:
- Academic year – academic year of the exchange
- Study cycle – level of studies
Here students fill in information about their home university, which is their sending institution.
Make sure that the email address of your contact person at your home university is correct.
Here students fill in information about the host university. The receiving institution's name is
UNIVERSITY OF ICELAND (IS REYKJAV01).
The Receiving Responsible Person at UI is:
Aníta Hannesdóttir, incoming coordinator
Email: incoming@hi.is
Now students should fill in information on the courses they are interested in taking at the host institution, which have been approved by their home faculty.
Students must be registered for 30 ECTS per semester – 60 ECTS per year.
There must be an equal number of credits in both Table A (Study Programme at the Receiving Institution) and Table B (Recognition at the Sending Institution).
If students are doing 30 ECTS at the host university, Table B must list how these credits will be transferred back to their home university.
Students first need to fill in the estimated period of mobility.
To add courses, students select 'Add Component to Table A' and write the name and code of the course at the host institution, the number of credits, and the study period. To add more courses, students can select 'Add Component to Table A' again.
It is possible to add a link to the host university’s course catalogue.
Finally, students fill in the language of instruction at the host university, usually English, and their proficiency in that language. A1 is the lowest level and C2 is the highest level.
Courses transferred as electives: If students will have the courses transferred back as free electives then they write 'Electives' and the number of credits to be transferred.
In order to make it clear which courses are to be transferred back as mandatory courses, students can number the courses they choose. For example, students could write 'Ethics (1)' in TABLE A and then 'Introduction to Ethics (1)' in TABLE B so it is clear that the Ethics course is transferred as the mandatory course Introduction to Ethics.
See here for a self-assessment grid for English proficiency.
If students are coming for traditional mobility for one or two semesters at UI they do not need to fill in Table C.
The final step is to sign the agreement.
Sign with the computer mouse or your finger, if you are signing on your phone or tablet.
Once students have signed they select:
'Sign and send the Online Learning Agreement to the Responsible person at the Sending Institution for review'.
Agreement approved
If the learning agreement is approved and signed by the student's home university, it is automatically sent to the host university for them to sign.
Agreement not approved
If the learning agreement is not approved, it is declined and the student must make changes. The student will be notified by email if the agreement is declined.
Confirmation
Once everyone has signed, the student will receive an email confirmation.
Should students need to make changes to their course selection during their stay, they can fill in the changes through the OLA system.
If the host university did not sign online, then students will need to make a completely new agreement for the new courses.
If the host university signed online then students can choose to 'Apply Changes' and add or delete courses.
It is important to fill in Table B if there are changes to how the courses will be transferred back to your university.
Once everything is ready, the student signs online and the agreement is automatically sent to the international coordinator at the student's home university and finally to the host university.
International Division
Weekdays 10 am - 3 pm
Incoming Exchange Students
Personnel
