Regulation no. 263-2010 | University of Iceland Skip to main content

Regulation no. 263-2010

Regulation on the promotion and permanent appointment of academic staff at the University of Iceland, no. 263/2010

with subsequent amendments

Authorised translation

Article 1. Objective.

This Regulation applies to the promotion and permanent appointment of academic staff at the University of Iceland, cf. Chapter III of the Regulation for the University of Iceland no. 569/2009. The objective of the University of Iceland system of promotion is to encourage high productivity and performance from academic staff in their work, and thereby improve the quality of teaching and research at the University of Iceland. Promotion is based on the evaluation of performance and success in research, teaching, administration and service in the interests of the University of Iceland.

[This Regulation stipulates minimum requirements in connection with promotion and permanent appointments. University schools are authorised to individually establish further requirements and procedures for the evaluation of applications, e.g. at the faculty level, to be approved by the University Council in the form of specific regulations.]1

1Amended by Article 1 of Regulation no. 1100/2011.

Article 2. Promotion of academic staff.

The rector of the University of Iceland shall confer promotions in accordance with this Regulation.

[A lecturer, senior lecturer, research specialist or research scholar may request a promotion. The rector may, without advertising the position, promote a lecturer to the position of senior lecturer, a senior lecturer to professor, a research specialist to research scholar or a research scholar to research scientist, on the condition that a qualifications assessment from a school evaluation committee is available, in accordance with the provisions of this Regulation.*

A lecturer may be promoted to professor and a research specialist to research scientist, on the condition that the individual in question meets the minimum requirements for the job, as determined by a school evaluation committee, in accordance with this Regulation.]1

The rector is authorised to confer promotion immediately following recruitment if the staff member in question meets those requirements specified in Article 6 of this Regulation, on the condition that an evaluation committee's verdict is available confirming this, in conformity with the provisions of specific rules of procedure approved by the University Council.

1Amended by Article 2 of Regulation no. 1100/2011.

*In this translated version of the Regulation, the UK terms of lecturer and senior lecturer are used for the Icelandic titles of lektor and dósent, respectively. The corresponding USA terms are assistant professor and associate professor. For clarification, the academic titles used in the above article and elsewhere in this translated version are listed below, with their original Icelandic counterparts. The commonly used American (USA) counterparts are listes where appropriate.

This translation Icelandic USA
Lecturer Lektor Assistant professor
Senior lecturer Dósent Associate professor
Professor Prófessor Professor
Research specialist Sérfræðingur
Research scholar Fræðimaður
Research scientist Vísindamaður

Article 3. Application deadline and applications.

[Applications for promotion must be submitted to the [office of the Division of Science and Innovation]3 before 1 November each year. A promotion in accordance with this Regulation shall take effect at the beginning of the new academic year, 1 July.

Before applying for promotion, the employee in question is required to seek a preliminary evaluation of points from the Division of Science and Innovation. Requests for such preliminary evaluations must be received by the Division of Science and Innovation before 1 October each year. When the preliminary evaluation of the Division of Science and Innovation is available, the employee in question shall decide whether to apply for promotion. A school dean may also request that the Division of Science and Innovation evaluate the number of points of individual members of staff whom the dean in question wishes to encourage to apply for promotion.

An application for promotion must meet the same demands as those which apply to applications for vacant positions, cf. Article 37 of the Regulation for the University of Iceland no. 569/2009. An application for promotion to the position of senior lecturer or professor must also include the applicant's teaching portfolio. The application must include an account of that work completed in the fields of research, teaching, administration and service which the applicant considers most relevant to the application for promotion. An applicant shall also name at least four external specialists who [have agreed to provide a reference]2 on the applicant's work, cf. Article 4 of this Regulation. These specialists must be recognised academics in their fields, working outside of the University of Iceland. Applications must be submitted in both Icelandic and English.

[The Division of Science and Innovation notifies school deans of applications for promotion, as well as requesting representatives to evaluation committees from faculties or institutes, as applicable.]3 A school dean is authorised to submit a statement along with an employee's application for promotion.]1

1Amended by Article 3 of Regulation no. 1100/2011.
2Amended by Article 1 of Regulation no. 846/2013.
3Amended by Article 1 of Regulation no. 482/2015.

Article 4. [School evaluation committee.

Each school operates a three-person standing evaluation committee, appointed by the rector for a three-year term. Two committee members shall be nominated by the University Council, one of whom shall chair the committee, the other of whom must work outside of the University of Iceland. The third committee member is appointed especially in each case. This individual must be an expert in the relevant field, nominated by the faculty or institute in question. Alternates shall be nominated and appointed in the same manner. Only persons who have completed a doctorate or equivalent university degree may be appointed to serve on a school evaluation committee, unless compliance with this condition is impracticable. The chair of the committee must have been assessed as competent to hold the position of professor. Both women and men shall sit on the evaluation committee. The provisions of Chapter II of the Administrative Procedures Act no. 37/1993 shall apply concerning the specific eligibility of committee members.

[The rector is authorised to appoint a special evaluation committee to evaluate an individual applying for promotion, should there be special cause to do so. In the case of special evaluation committees, the University Council shall nominate two members. The relevant faculty or institute shall nominate the third, who shall furthermore serve as chair of the committee.

The role of a school evaluation committee is as follows:

  1. to evaluate whether each individual applying for promotion meets those minimum requirements set for the professional title in question, in accordance with the provisions of Article 6 of this Regulation, Article 41 of the Regulation for the University of Iceland no. 569/2009, and specific faculty regulations,
  2. to evaluate the performance and productivity of applicants in their work at the University of Iceland, and to provide the University of Iceland Promotion Committee with a verdict on whether promotion is recommended.

A school evaluation committee shall obtain references from two to three recognised external specialists within the applicant's academic field. These references shall be included with the application sent to the University of Iceland Promotion Committee, unless the committee does not consider the applicant to have met minimum requirements in accordance with item a of paragraph 2. An evaluation committee is authorised to seek references outside of that group of external specialists named by the applicant in the application, cf. Article 3. [...]2 A school evaluation committee is authorised to request information from University administration concerning evaluation of the applicant's previous work.

After the school evaluation committee issues a verdict, they shall allow the applicant [7 days]3 to dispute it.

In addition to the provisions of this Regulation, the provisions of Articles 40-43 of the Regulation for the University of Iceland no. 569/2009 shall apply concerning the procedure and work of a school evaluation committee.

Should the school evaluation committee recommend that a promotion be conferred, they shall send the University Promotion Committee the application documents, their statement and specialist references within four months following the application deadline, or no later than [1 May.]2]1

1Amended by Article 4 of Regulation no. 1100/2011.
2Amended by Article 2 of Regulation no. 846/2013.
3Amended by Article 1 of Regulation no. 548/2015.

Article 5. University of Iceland Promotion Committee.

The rector shall appoint the University of Iceland Promotion Committee, composed of one representative nominated by each school, and one who is not nominated and shall serve as chair. Alternates shall be nominated in the same manner. The committee is appointed for a three-year term. It must be ensured that both women and men sit on the University of Iceland Promotion Committee, cf. Article 15 of the Act on Equal Status and Equal Rights of Women and Men no. 10/2008.

Only those who have obtained professorial competence may be appointed to the University of Iceland Promotion Committee. Furthermore, those appointed to the committee should have extensive experience of research, teaching and administrative work.

In the case of a tie vote in the Promotion Committee, the chair shall cast the deciding vote.

The University of Iceland Promotion Committee shall evaluate applications for promotion on the basis of available information and the provisions of Article 6 of this Regulation, Article 41 of the Regulation for the University of Iceland no. 569/2009, and specific school regulations concerning promotion. The Promotion Committee, on the basis of this evaluation, shall submit a proposal to the rector on whether promotion should be conferred.

If the University of Iceland Promotion Committee concludes that promotion should not be conferred, they must provide reasoned support for this conclusion and allow the applicant up to 14 days to dispute it.

The verdict of the University of Iceland Promotion Committee must be received by the rector no later than [1 June.]1

1Amended by Article 3 of Regulation no. 846/2013.

Article 6. Evaluation of applications for promotion.

An application for promotion shall be evaluated on the basis of this Regulation, Article 41 of the Regulation for the University of Iceland, and specific school regulations. The awarding of points in accordance with this Regulation is based on the Evaluation System for Public Higher Education Institutions.

In order to be considered to have met minimum requirements, cf. item a of paragraph 2, Article 4, an applicant must meet the following requirements:

  1. Have been awarded a certain minimum number of points for research and teaching, as specified in tables 1-3 of this Article. In addition to the requirement for a minimum number of research points, in accordance with tables 1 and 2, a requirement is set for a minimum number of research points from specific categories within the evaluation system, cf. table 3. These categories are:
    1. A2 (books), although not A2.4 or A2.5.
    2. A3 (book chapters), although not A3.4.
    3. A4 (journal articles), excluding category A4.4.
    4. A5.1 (articles in international conference publications).
    5. [A10.5 (patents).]2
  2. [Possess knowledge and experience in accordance with international criteria for the respective title and their field of expertise, as verified by an evaluation committee's verdict or by a doctoral degree from an accredited university.]3 An applicant for promotion to the position of senior lecturer, professor, research scholar or research scientist must have a doctorate or equivalent, unless circumstances are such in the school [or faculty]3 in question that compliance with this condition is impracticable. Stricter requirements on education necessary for promotion may be set in specific school regulations, in which case the applicant must meet these.

In evaluating whether promotion should be recommended (cf. item b of paragraph 2, Article 4), in addition to the requirements specified in paragraph 2, the applicant's productivity and performance in work at the University of Iceland shall be considered. Evaluations of productivity and performance shall take into account the provisions of Article 41 of the Regulation for the University of Iceland, specific school regulations and the following considerations, [taking into account that specific further requirements are made for the position of professor concerning research, innovation, teaching, administration and service, cf. paragraph 5 of Article 6 of this Regulation.]3

  1. Research. The number of research points earned by the applicant shall be evaluated. Should the applicant have demonstrated the ability to obtain grants for research projects from recognised research funds, this shall strengthen the application for promotion. Promotion to the position of professor or research scientist shall require the applicant to have demonstrated significant competence, originality and independence in academic research. Furthermore, experience of and active involvement in international research cooperation shall strengthen the application for promotion. [Particular attention shall be given to research activity over the five years immediately before the application for promotion was submitted.]2
  2. Teaching. The teaching portfolio of an applicant shall be evaluated, including factors such as teaching experience, innovation in teaching, teaching methods and development of teaching material. Promotion to the position of senior lecturer shall require the applicant to have experience of supervision at the Master's level. [...]3 The aforementioned requirement for experience of supervision assumes that Master's and/or doctoral studies are offered in the applicant's subject.
  3. Administration. Participation in administrative work within the University of Iceland.
  4. Service connections with Icelandic industry and society. An active connection with Icelandic industry and society in the applicant's capacity as a specialist and in the interests of the role and vision of the University of Iceland shall strengthen an application for promotion. It must be evaluated how this connection is beneficial to the University of Iceland, teaching or studies, or enhances the reputation and awareness of the University in wider society.

A school [evaluation committee]1 may in exceptional circumstances make greater or lesser requirements for the minimum number of points, should they consider there to be reason to do so. Should the evaluation of the school [evaluation committee]1 deviate from the criteria on number of points for a certain job component for teaching staff, or from other requirements made for promotion to another professional title, this must be specifically supported with a reasoned argument.

Table 1
Minimum number of points for each job component for teaching staff

Research Teaching Administration,
service,
other
Difference Total
Lecturer 30 - - 0 30
Senior lecturer 130 20 - 50 200
Professor 270 50 - 80 400

Table 2
Minimum number of points for each job component for research staff

Research Teaching Administration,
service,
other
Difference Total
Research specialist 30 - - 0 30
Research scholar 150 - - 50 200
Research scientist 320 - - 80 400

Table 3
[Minimum number of points from specific categories within the research section of the evaluation system]1


 

Peer-reviewed books (over 25 points)
ISI articles
Other peer-reviewed articles
Articles in international conference proceedings
Book chapters, international academic publications
[Patents]2
Lecturer / Research specialist -
Senior lecturer / Research scholar 80/90
Professor / Research scientist 180/200

[More rigorous requirements are made concerning the competence and experience of professors than for other teaching staff. They are assigned a principal role in academic matters of the University in their respective disciplines.

When an application concerns the position of professor at the University of Iceland, particular emphasis shall be put on the following factors, in addition to the minimum number of points for research, teaching and other job components in accordance with the Evaluation System for Public Higher Education Institutions:

  1. Research and innovation. The applicant shall play a leading role in research, having unequivocally demonstrated initiative, originality and independence. The applicant shall be recognised for his or her research work, be actively involved in cooperation with experts in the relevant field, and have published influential scientific works in peer-reviewed journals with high academic standards. The applicant shall, as applicable, have encouraged the utilisation of his or her research findings, have directed research projects and have obtained financing for research activities from competitive funds, domestic and abroad.
  2. Teaching. The applicant shall have demonstrated competence, originality and innovation in teaching and have gained a good reputation as teacher. Special consideration shall be given to the extent of the applicant's experience of supervision of students at Master's and doctoral level, e.g. as main supervisor.
  3. Administration and service. The applicant shall be required to have substantial experience of administrative and service work, especially within the University and in regard to the academic community, in addition to experience of professional service and the mediation of knowledge to society. The applicant's previous work shall also bear witness to excellent communication skills and ambition on behalf of the University of Iceland.]3

[If a member of teaching staff is hired on artistic premises, in accordance with a job advertisement or contract of employment, requirements for minimum number of research points for promotion shall be in conformity with table 1. Furthermore, such teaching staff are required to have a minimum of a quarter of their points from specific categories within the evaluation system, cf. table 3. In accordance with this, 130 research points are required for the position of senior lecturer, of which 20 points must be from certain categories within the evaluation system, cf. item 1 of paragraph 2, Article 6 of this Regulation. For promotion to the position of professor, 270 points are required, of which 45 points must be from certain categories within the evaluation system, cf. item 1 of paragraph 2, Article 6.]1

1Amended by Article 5 of Regulation no. 1100/2011.
2Amended by Article 4 of Regulation no. 846/2013.
3Amended by Article 3 of Regulation no. 482/2015.

Article 7. Temporary recruitment.

In conformity with Article 31 of the Regulation for the University of Iceland, the initial recruitment of academic staff shall generally be temporary, for a period of five years, regardless of whether the position is full-time or part-time. In exceptional circumstances, for instance in cases where a staff member takes parental leave or leave due to illness, a school dean is authorised to extend a temporary period of employment by up to two years.

Article 8. Application for a permanent position.

Should a member of academic staff desire a permanent position, an application must be sent to the rector no later than nine months before the temporary period of employment ends. A statement, maximum three pages, shall be submitted with the application, outlining work done at the University of Iceland in research, teaching, administration and service from the beginning of the temporary period of employment. A resume and bibliography shall also be submitted, as well as the applicant's foremost published works and teaching portfolio. The application documents shall be limited to those concerning the temporary period of employment. Applicants must also name at least four external specialists who can provide a reference on their work.

[An application for permanent position shall be sent by the rector to the dean of school, who obtains the reference of the relevant faculty. This having been done, the school dean shall send the application together with a reference to the University of Iceland Promotion Committee. The University of Iceland Promotion Committee shall make a recommendation to the rector on whether the applicant should be hired to a permanent position.]1

1Amended by Article 6 of Regulation no. 1100/2011.

Article 9. Evaluation of work and decision on permanent position.

[The University of Iceland Promotion Committee shall evaluate the applicant's work and make a reasoned recommendation to the rector on whether the applicant should be hired to a permanent position.

Evaluation of an applicant's work shall be based on those considerations specified in Article 6 of this Regulation. 40 research points over the last five years are required for teaching staff, and 50 research points over five years for research specialists, research scholars and research scientists, from specific categories within the University of Iceland evaluation system, cf. item 1 of paragraph 2, Article 6. These points must have been earned during the period of temporary employment. [The aforementioned requirement on research points shall correspond to the individual's employment ratio; a member of teaching staff in a 50% position must thus have acquired 20 research points in the first five years of employment.]2 An applicant for permanent employment must also have completed a short course in teaching methods and skills from the University of Iceland Centre for Teaching and Learning, or have received comparable training provided by another recognised party. The aforementioned provisions for the minimum number of research points from specific categories within the evaluation system over the first five years of work do not apply to teaching staff hired on artistic premises.

An applicant shall be given 14 days to make a statement on the recommendation of the University of Iceland Promotion Committee.

The rector shall make a decision, having received the recommendation of the University of Iceland Promotion Committee, on whether the applicant will be hired to a permanent position. The rector's verdict shall be issued at least three months before the applicant's temporary period of employment ends.]1

1Amended by Article 7 of Regulation no. 1100/2011.
2Amended by Article 1 of Regulation no. 353/2017.

Article 10. Legal basis and entry into force.

This Regulation is established on the basis of the authority of paragraph 4, Article 4; paragraph 5, Article 15; and paragraphs 1 and 3, Article 17 of the Act on Public Higher Education Institutions no. 85/2008.

This Regulation shall enter into force on 1 April 2010. At the same time, the Regulation on the promotion of teaching and research staff at the University of Iceland no. 863/2001 and the Regulation of the University of Iceland Faculty of Social Sciences on the recruitment and promotion of academic staff no. 909/2007 are repealed. The Regulation of the University of Iceland Faculty of Medicine on the recruitment and promotion of staff with a qualifications assessment no. 498/2002 shall remain in effect until new regulations have been established for individual schools, cf. paragraph 2, Article 1 of this Regulation. The provisions of the older Regulations no. 863/2001 and no. 498/2002 shall apply to applications for promotion received by the University of Iceland before 1 April 2010. The provisions of paragraph 2, Article 9 of this Regulation apply only to those employees who were hired to a temporary position after 1 April 2010.

University of Iceland, 15 March 2010.

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